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The Barn at Hamner Ridge

FREQUENTLY ASKED QUESTIONS

Can we have alcohol at our event?

What's a party without a little liquid courage? The Barn at Hamner Ridge has an alcohol catering permit. We offer a wide range of beer, wine, and select spirits for your big day. We allow you to build your own alcohol package to meet your needs. All alcohol must be served by a licensed bartender purchased through The Barn. Alcohol packages include disposable cups and napkins for your bar drinks. No outside alcohol is permitted onsite and a $500 fine will be assessed for each occurrence, no carry-out of alcohol is allowed. Host Liquor Liability must be added to your event liability insurance policy. No one under the age of 21 is allowed to consume alcohol on the premises.

Can we use the wedding professionals that we want?

YES! We encourage you to make this day your own. The team of wedding professionals is very important and we want you to feel comfortable with who you use! We love to experience new vendors and service providers. The only requirement we have is for the caterer- they must have 'Retail Food Establishment Permit' issued by the County Health Department where they are located and we need a copy of that on file. We urge you to check ratings and references for all wedding professionals or use someone that you have personal experience with or that have been recommended to you by a friend or relative.

Do you have recommended vendors?

We sure do! We have a list of preferred vendors for your special day and will send that to you when we have a fully executed contract with you. The companies on our list should cover every aspect that you will need for your special day. We have had positive personal experiences with all of the vendors listed and we know they will do a wonderful job for you.

If we don't book the 'Weekend' package, will we still get to have our rehearsal the evening before our wedding?

Absolutely! Your ceremony site will be made available to you for your rehearsal the evening before your wedding. If another event is being held (and they are using the same ceremony site you plan to), they will have preferential time slots and your rehearsal will be scheduled around their timeline. We highly recommend the Weekend Package to be able to plan and use the grounds flexibly.

What tableware is included with our rental?

With the exception to proms & hourly events- the dinnerware items available for use during the event include up to 300 dinner plates, dessert plates, and flatware (fork, spoon, and knife). We also have charger plates in gold, silver, and rose gold for your use but the number available may not be enough to accommodate your entire guest count. If you plan to have appetizers, you will need to provide disposable plates. Napkins (disposable or linen) are not provided by The Barn at Hamner Ridge.

What are we responsible for cleaning after the event?

By the end of your rental agreement time, you will need to make sure all trash is in a trash receptacle and all full bags are taken to our onsite dumpster. You will need to ensure the removal of all food from the barn. You will need to take all utilized dishes into the kitchen where all food should be scraped from the plates and they are to be placed in the provided soaking bins. Clean-up the suites and remove all personal property. Remove all personal property from the barn and your selected ceremony site, this includes decorations and any props you may have provided. We will handle removal of barn provided tablecloths, decorations, washing the dishes, sweeping, mopping, cleaning the restrooms, and moving of all tables and barn owned props.

Is the venue heated or air-conditioned?

In keeping with having a natural feel for your event, the main gathering space of the venue is not air-conditioned or heated. The gathering space has multiple ceiling fans to keep the air circulating and the barn has sliding doors on three sides to allow for great cross ventilation. Covered porches also allow for comfortable seating on those hot summer days. For those chilly spring and fall evenings, patio style heaters are onsite and ready to be used if needed. The restrooms, wedding party suites, and kitchen are all climate controlled.

Is the venue handicap accessible?

Yes, everything inside the barn is fully handicap accessible. We have five handicap accessible parking spots with a ramp that leads to and from the barn. Both the men's and women's restroom facilities bode handicap accessible stalls with ample room for maneuverability. If you are looking for a handicap accessible ceremony site, the barn is considered the easiest for handicapped access, all other ceremony sites are not considered fully handicapped accessible. While accommodations can be made, guests will encounter pathways to the Cove, Meadow, and Woodland ceremony sites, these can be stone, grass, or mulch and not a hard surface. Please feel free to schedule an appointment to visit the site to see what will work best for you and your guests.

Is there a place for the wedding party to get ready?

Yes, air-conditioned/heated suites are inside the barn with private entrances to the restrooms. The suites are situated on opposite sides of the facility so that the bride and groom are out of view from one another until they decide to take their first looks. As a bonus, The Barn's owners will provide a light breakfast or lunch option to the wedding party to snack on while they get ready for the big day. Check out the 'About' section above for some pictures of our lovely suites.

Does The Barn set up tables and chairs for the ceremony & reception?

Yes, The Barn at Hamner Ridge's staff will set up all tables, place linens on round tables, and place chairs according to your wedding floorplan as discussed at your planning session prior to your arrival so you can start decorating as soon as possible. If your ceremony site requires seating, we will take care of getting those set up as well. We will also handle setting up all large props that will be used for your event. For liability purposes, we don’t allow outside individuals to move or set up these items.

Why do you require a damage deposit?

The $500.00 damage deposit covers the cost of any damages to the barn, property, decorations, props, furniture, etc. Within two weeks of your event, if no damage has occurred and there are no missing decorations, the full damage deposit will be returned to the address we have on file.

What happens if we have to cancel our contract?

It should be understood that when you sign the contract, you are agreeing to pay the full rental fee. Due to the nature of a wedding or large event being planned months or years in advance, it is not likely that the contract time would be able to be re-booked. If you must cancel your event, the full amount of the rental contract is still due and payable unless we are able to re-book your full contracted time. The Barn at Hamner Ridge reserves the right to waive the remainder of the rental fee only in special, uncontrollable, circumstances. We will evaluate each circumstance and make a determination of waiver of fees at that time. Please note that all payments made are non-refundable.

What if it rains on our wedding day?

The Barn at Hamner Ridge will work with you to create a rain back-up plan and we will talk with you in the days leading up to your event to determine if the rain back-up plan is needed. The rain back-up plan moves all of your festivities inside the barn. After the ceremony, guests may retreat to the covered porch for hors de’vors and cocktail hour while the tables and chairs are set up for the reception. The Barn at Hamner Ridge and their staff will take care of all the details from setting up additional tables and moving chairs, to placing table cloths, decorations, and plate settings. You, your wedding party, family, and friends can all relax and enjoy the hour while we handle the turnover. We ask that all decisions are made a minimum of 24 hours before your wedding so we can schedule ample staff to help with the turnover from ceremony to reception.

Are there any hidden fees?

There are absolutely NO hidden fees! The packages are inclusive of everything listed with no extra cost. We believe in being 100% upfront and honest with ALL clients. During your tour we go through all the details and make sure there are no questions about what is included in your package and the costs involved.

Are guests allowed to leave their vehicles over night?

While it is preferred that all guest vehicles are removed by midnight, we do understand that in certain circumstances it is safer for vehicles to remain on premises. In this case, vehicles can be picked up by 8:00 am the next day.

Do you allow candles or open flames?

We don’t allow open flames on The Barn at Hamner Ridge premises. LED candles may be used and we have some that you can utilize. Any additional that you may want will need to be provided.

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